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Crew details on a US notice of arrival

The crew list is the largest part of most notices of arrival, and the part most often retyped. Table 160.206 in 33 CFR 160.206 sets out what the Coast Guard needs for each person on board.

For each crew member

Six items, in the table’s own words:

  1. Full name
  2. Date of birth
  3. Nationality
  4. Passport or mariner’s document number, with the type of identification
  5. Position or duties on the vessel
  6. Where the crew member embarked, as port or place and country

For everyone else on board

Supernumeraries, riding crew, family members and passengers are listed with five items: full name, date of birth, nationality, passport number and where they embarked. Position on board is not asked for.

When passport details can be left out

If a person on board is not required to carry a passport for travel, their passport information need not be provided (§ 160.206(b)). Everything else about them is still required.

After the notice is sent

A crew change before arrival makes the notice inaccurate, so it needs an update. A change in someone’s rank or duties during the voyage does not (§ 160.208(b)). See updating a US notice of arrival for when updates are due.

Keeping the crew list once

MyShipDesk keeps one crew database for the ship and reads passport pages to fill it. For each call you tick who is on board, and the notice of arrival and the crew lists your agents ask for are filled from those records.